QR donation setup checklist
Source review date: August 21, 2026

Campaign and giving page
[ ] Confirm the organization name, campaign purpose, deadline, and organizer contact.
[ ] Confirm the exact destination uses HTTPS and the displayed domain is the one donors should expect.
[ ] Review suggested amounts, payment choices, fee disclosures, privacy links, refund terms, and receipts.
[ ] Confirm who receives the funds and the current payout or transfer schedule.
[ ] Make one small test payment, verify the donor confirmation and receipt, and find the payment in the organizer record.
[ ] Refund or otherwise reconcile the test payment according to the organization's accounting procedure.

QR file and print proof
[ ] Export an SVG or a high-resolution raster file from the approved destination.
[ ] Keep the code dark on a plain, light background with strong contrast.
[ ] Preserve a clear quiet zone at least four modules wide around every side of a standard QR Code.
[ ] Choose error correction for the final print use. Higher correction can tolerate more damage but makes the code denser.
[ ] Include a short, readable typed URL beside the code as a fallback.
[ ] Print one proof at the actual final size before ordering or distributing the full run.

Phone and distance tests
[ ] Scan the final printed proof with the Camera or Code Scanner on a current iPhone.
[ ] Scan the same proof with a supported Android camera or QR scanner.
[ ] Test in the expected lighting and from the expected viewing distance.
[ ] Confirm the displayed destination before opening it on each phone.
[ ] Complete the link, payment, confirmation, receipt, and organizer-record checks on both test paths.
[ ] Increase the printed code size or simplify the destination if reliable scanning requires donors to stand closer than expected.

Placement, access, and tamper checks
[ ] Put the code where donors can stop safely and hold a phone steady without blocking a route.
[ ] Avoid folds, curves, glare, low contrast, moving screens, and decorative marks inside the quiet zone.
[ ] Use supervised or protected locations for printed codes when practical.
[ ] Inspect public codes before and during the event for stickers, damage, or altered destinations.
[ ] Print the expected domain in text so donors can compare it with the link shown by their phone.
[ ] For email, social media, or a webpage, provide a descriptive clickable donation link as well as the QR image.
[ ] Keep the instructions, fallback URL, and linked text readable and accessible.

Launch and closeout
[ ] Confirm school, district, venue, or organization approval before publishing.
[ ] Recheck the current platform fee, payment processing terms, and any optional donor-paid amount.
[ ] Assign an adult to monitor payments, donor questions, public materials, and refund requests.
[ ] Reconcile the campaign record with the payment provider and the organization's books.
[ ] Remove or replace printed codes when the campaign closes or its destination changes.

Sources checked August 21, 2026
Apple Support, Scan a QR code with your iPhone or iPad:
https://support.apple.com/102680

Google Camera Help, Scan QR codes:
https://support.google.com/camerafromgoogle/answer/12033278?hl=en

DENSO WAVE, QR Code area and four-module quiet zone:
https://www.qrcode.com/en/howto/code.html

DENSO WAVE, error correction:
https://www.qrcode.com/en/about/error_correction.html

DENSO WAVE, module size and scanning distance considerations:
https://www.qrcode.com/en/howto/cell.html

Federal Trade Commission, QR code scam guidance:
https://consumer.ftc.gov/consumer-alerts/2023/12/scammers-hide-harmful-links-qr-codes-steal-your-information

W3C Web Accessibility Initiative, link purpose in context:
https://www.w3.org/WAI/WCAG22/Understanding/link-purpose-in-context.html